BonCRM · Bonhaku's own system

One system for your business, with only the modules you need.

BonCRM brings together contacts, invoicing with KSeF and XRechnung, warehouse, service, POS and hotel operations. At installation you pick your industry and the system switches on the matching modules. A disabled module disappears from the menu, so your team does not wade through features nobody uses. We install it on your server and look after it.

KSeF + XRechnung

Modules on demand

PL · DE · EN

On your server

The problem

One big bundle, or five separate programs

Large systems are sold as bundles: you pay for a warehouse you do not have, and staff click through menus full of features they never use. Small tools cover one slice only, so invoices live in one program, customers in another and stock in a spreadsheet.

With BonCRM

Setup asks for your industry, not a list of modules

Another module is one command away, with no new rollout

Polish KSeF and German XRechnung in the same system

Every user works in Polish, German or English

Your data

Your system, your server

BonCRM runs on your server, so the data stays at your company. No per-seat licence, and since we develop the system ourselves, you discuss new features with us rather than a vendor.

Data stays on the server you choose

Several companies in one installation, data kept apart

Two-factor login, per-action permissions and an audit log

Contact anonymisation on request (GDPR) without deleting documents

Industry profiles

Start with the set for your industry

A profile is only the starting point. Modules can be added or switched off later.

Services

Offices, service companies, consultancies.

• • Invoices, quotes and price lists
• • Time tracking
• • Service orders
• • CRM, mail, costs, reports

Trade

Wholesale, shops and online stores.

• • Warehouse, purchasing and shipping
• • Allegro, Shopify, Amazon, PrestaShop
• • Invoices, price lists, CRM
• • Costs, mail, reports

Manufacturing

Companies that buy, make and sell.

• • Everything in the trade profile
• • Production orders with components
• • Material drawn from stock

Hotel

Hotels, guesthouses, apartments.

• • Rooms, rates and bookings
• • Room chart and housekeeping
• • Check-in and invoice from the stay
• • POS with shifts

Modules

What is inside

The core (contacts, tasks, calendar, files, permissions) is always there. Everything else you switch on as needed.

🧾

Invoicing and e-invoicing

Invoices, credit notes, proformas, advance and recurring invoices. KSeF submission with status and UPO, German XRechnung, QR code and payment link.

Quotes and contracts

Customers accept quotes and sign contracts from a link, with no account needed. An accepted quote turns into an order or an invoice.

CRM and mail

Leads from your website form, a sales pipeline and a shared company inbox inside the system, including Google and Microsoft accounts. Assign threads and track response times.

Warehouse and purchasing

Warehouses, zones, racks and a visual layout. Batches, serial numbers, stocktakes and purchase suggestions calculated from shortages.

Online sales and shipping

Orders from Allegro, Shopify, Amazon and PrestaShop, picking, InPost labels with tracking, and returns from request to refund.

Service and time tracking

Service orders with a schedule and a technician view, parts drawn from stock, logged hours turned into invoice lines.

Hotel and POS

Bookings, room chart, check-in, housekeeping and an invoice from the stay. POS with shifts, receipts and returns.

Banking and costs

Bank statements matched to invoices. Recurring costs, and incoming XRechnung or ZUGFeRD invoices are read straight from the file.

Automation, reports, AI

“If this, then that” rules, sales and cash-flow reports with a forecast. AI is optional and runs through your own account with an AI provider. Without it, the system works in full.

Our part

What we do around BonCRM

Analysis and rollout

We walk through your processes, pick the modules and launch the system on your data.

Data migration

Customers, products and history from spreadsheets or the old system. File import shows a preview before saving.

Installation and backups

We install BonCRM on your server, set up automatic backups and test that the system can be restored from them.

Team training

Warehouse, sales, accounting: each team learns what it actually uses.

Ongoing care

BonCRM updates, backup checks and help with the program for €49 net a month. No per-seat licence.

Extensions

Missing a report or an integration? We develop the system ourselves and add it in-house.

Pricing

What BonCRM costs

You pay once for the rollout and monthly for ongoing care, with no per-seat licence. Pick what you need and the calculator shows an estimate.

Base

What your company needs to start working in BonCRM.

from

€2,000

one-off, net

• Installation on your server
• Core: contacts, tasks, calendar, files and user permissions
• Invoices and e-invoices: KSeF and XRechnung
• Quotes and contracts
• Company setup: company details, logo, numbering and invoice templates
• Training: 2 h

Extra modules

€290 each, one-off. You can also add more later.

Customisation and training

Customisation for your company

Reports, extra fields, document templates, permissions and workflows. €75 per hour.

−

h

+

Extra training

On top of the 2 h in the base. €75 per hour.

−

h

+

Data migration

Always a separate item. The price depends on how much data there is and what your old program can export.

Backups

Where the system runs

We recommend a server at your company: customer data, invoices and bank details stay with you, and only you decide who can access them. Running it on our server is possible, but we advise against it, which is why it costs considerably more.

Questions

Frequently asked

How much does BonCRM cost?

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The base costs from €2,000 net, one-off: installation on your server, the core system, invoicing with KSeF and XRechnung, quotes and contracts, company setup and 2 h of training. Extra modules, customisation and backup setup are add-ons, data migration is always a separate item, and ongoing care costs €49 net a month. There is no per-seat licence. The calculator gives you an estimate; we agree the exact price after a conversation.

Can I start with invoicing only?

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Yes. You start with the modules you need today. We switch on more later with a single command, with no rebuild and no new rollout.

Does BonCRM submit invoices to KSeF?

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Yes. It submits the invoice, fetches its status and UPO, and has an offline mode for when KSeF is down.

Does it handle German e-invoicing?

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Yes. It issues XRechnung and reads incoming XRechnung and ZUGFeRD invoices straight from the file, without AI. Intra-EU supplies and exports in XRechnung are not supported yet.

Does it work on a phone?

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Yes, in the browser. There is no separate mobile app. Drag and drop, for example in the pipeline or the rack layout, currently works on desktop only.

Where is the data stored?

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On your server, at your company. That is what we recommend, because customer data and invoices then stay with you. A separate installation on our server in Germany is possible, but we advise against it, which is why it costs €590 net a month instead of ongoing care.

Want to see it live?

The demo runs on sample data. No signup, and everything resets every night.

Contact

Let's talk about your IT

The first call is always free. No pitch deck — we ask what is broken and tell you what can be done about it.

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